Getting pulled over can be a nerve-wracking experience, whether you're an experienced driver or new to the road. The flashing lights in your rear-view mirror often bring a rush of anxiety and uncertainty. Knowing how to respond appropriately during a traffic stop is crucial for a smooth encounter. In this guide, we’ll outline important steps to take, from demonstrating cooperation to understanding your rights if you receive a citation. Equip yourself with the knowledge to handle these situations confidently and ensure you're prepared to drive safely and wisely.

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The sight of flashing police lights in the rear-view mirror can strike fear into many drivers. “Am I really getting pulled over?” is a common thought during such moments. While no one enjoys being stopped by law enforcement, it’s crucial to demonstrate cooperation. As soon as the lights are activated, the officer begins an investigation and observes your conduct—taking note of both your words and silence. Your responses to questions could influence whether you receive a ticket. 

When you notice those flashing lights behind you, signal to the right and pull over safely as soon as possible. Show the officer that you're compliant. Stopping in a location near the alleged infraction might help you evaluate the situation, potentially leading to useful observations if you wish to contest the ticket—such as an obstructed speed limit sign or a newly placed yield sign.

After safely pulling over, turn off the engine, roll your window all the way down, and place your hands on the steering wheel. Refrain from exiting the vehicle unless instructed by the officer, and if it’s dark outside, turn on your interior lights. Avoid sudden movements and wait for the officer to request your documentation before reaching for your wallet. Staying calm and cooperative will help prevent any heightened concerns.

Typically, the officer will ask for your driver’s license, medical certificate, vehicle registration, and access to your ELD data. Provide these items when requested, without questioning the officer’s actions. If you find yourself being pulled over by an unmarked car or uncertain if the individual is an officer, it’s acceptable to wait before rolling down your window until they identify themselves.

During your conversation with the officer, avoid admitting guilt. Keep your responses brief; simple yes or no answers work well. If a ticket is inevitable, arguing will likely not alter the outcome. Remember that anything you say could be used in court if you decide to contest the ticket later, so choose your words carefully. Never attempt to bribe an officer, as this is both unethical and illegal.

An officer may only search your truck if they have probable cause to believe you are concealing something illegal or if they think you pose a threat. Officers often observe movements, such as a shoulder dipping down, which might suggest someone is trying to hide something before they approach a vehicle. If asked to exit your truck, comply with the officer’s request. They may conduct a pat-down, and if anything illegal or suspicious is discovered, a search may occur. Note that if your truck is impounded, it can also be legally searched.

You might be asked to sign a ticket, but depending on the state, this may not be obligatory. Signing does not equate to admitting guilt; rather, it signifies your agreement to pay the fine or to appear in court.

Always obey traffic laws and practice safe driving. However, if you receive a citation, handle it wisely—it could save you money and protect your career. When you find yourself with a citation, what are your choices?

When you have a citation in your hand, what are your options? 

• Guilty Plea: You can simply pay the fine, which counts as a guilty plea—unless the judge mandates your appearance in court.
• Not-Guilty Plea: You can plead not guilty, resulting in a court date where you can present your case.
• Ignore the Citation: While you could disregard it and hope for the best, this is not advisable. Law enforcement will eventually pursue you, which could lead to license suspension and escalated fines due to added penalties.

What about the citation received during an inspection where the officer writing the citation is judge, jury, and executioner?

In this scenario, you can initiate a DataQ Challenge, but you must provide comprehensive documentation, along with presenting your case. Familiarize yourself with the regulations to assess your chances of contesting the violation. Whenever feasible, cite specific regulations to bolster your argument. If you can persuade the officer that a mistake was made, they may reconsider or reduce the citation and associated points on your CSA

Despite a current driver shortage, many carriers hesitate to hire drivers with numerous points on their CDL or CSA. Therefore, it’s recommended to file a DataQ Challenge regarding any inspection that results in points on your CSA that you oppose.

For reference, check out the following resources: https://secure.login.gov/

Commercial Vehicle Safety Alliance (CVSA) Driver Cheat Sheet

CVSA published this cheat sheet for carriers and drivers in preparation for this year’s Roadcheck. You can print it off as a handout for your drivers:

https://cvsa.org/wp-content/uploads/International-Roadcheck-Vehicle-Inspection-Cheatsheet.pdf

Question of the Week

My driver has gone through a roadside inspection. How long do I have to keep this documentation on file?

Answer: Motor carriers are required to keep copies of all roadside inspections for 12 months. Drivers must submit the inspection report to the carrier within 24 hours. If they're not returning to the terminal, they should mail in the inspection.

If an inspection uncovers any violations, these must be addressed or repaired promptly. After completing the necessary corrections, the inspection form should be signed and certified to verify that the repairs have been made. This signed form must then be returned to the corresponding state within 15 days of the inspection.

Best Practice Guidelines for Roadside Inspections:

• Educate drivers on how to conduct thorough pre-trip inspections. - Review your CSA score on a monthly basis at: https://safer.fmcsa.dot.gov/CompanySnapshot.aspx by entering your DOT number or company name.
• Discuss the essential responsibilities of vehicles and drivers, including required inspections. Compare your records with the inspections submitted by drivers and ensure you follow up with any drivers who haven't submitted their reports.
• Check the “Carrier History” tab in the Tools/Resource section of your homepage to keep track of trends in your inspection results. - Collaborate with your maintenance provider to review inspections and violations to minimize recurring issues.
• Keep records of inspections (along with any relevant repair orders, if violations were noted) in both the tractor and trailer files.
• Utilize the details of roadside inspections (like date, time, and location) to match them with driver logs and routes.
• Maintain documentation of Hours of Service to protect against any falsification violations.
• Train drivers on how to navigate a roadside inspection successfully and advise them on proper conduct during the process.
• Ensure your vehicles are clean and well-maintained to reduce the likelihood of being selected for an inspection.
• Inform drivers that moving violations can often lead to inspections.
• Consider implementing an incentive program for drivers who pass inspections without any violations.

International Roadcheck 2025 May 13-15

The Commercial Vehicle Safety Alliance (CVSA) will host its International Roadcheck from May 13 to 15. This high-visibility initiative focuses on commercial vehicle inspections and regulatory compliance across Canada, Mexico, and the United States.

CVSA-certified law enforcement officers will inspect vehicles and drivers at weigh stations and other sites to ensure adherence to regulations. Results from this 72-hour event will be published later this summer.

For 2025, Roadcheck will emphasize two main focus areas:

• Tractor protection systems
• Alcohol and controlled substance possession

The rising number of drivers found in violation of drug and alcohol regulations is a significant concern for public safety. Inspectors will conduct a comprehensive North American Standard Level I Inspection during the event, evaluating vehicle components and driver compliance with regulations.

Registration is now open online for the 2025 Idealease/NPTC Spring Safety Seminars!

Idealease and the National Private Truck Council NPTC will again be hosting safety seminars in the spring and fall of 2025.  The one-day seminar this year will focus on basic safety and compliance, regulation changes and CSA. The seminars and will be provided to all Idealease customers, potential customers and NPTC members at no charge.   The seminar provides important information applicable for both the novice and experienced transportation professionals. 

Spring Seminars 2025

• 4/16/2025 – Dallas, TX
• 4/21/2025 – Hudsonville, MI
• 4/23/2025 – Brookfield, WI
• 4/29/2025 – San Leandro, CA
• 5/1/2025 – Portland, OR
• 5/6/2025 – Hollywood, FL
• 5/8/2025 – Harrisburg, PA
• 5/13/2025 – Columbia, SC
• 5/15/2025 – Tampa, FL

To register for an upcoming spring seminar in 2025, click on the following link:
Safety Seminar Registration

Note: Fall seminars will be announced in a later bulletin.

*The Idealease Safety Bulletin is provided for Idealease locations and their customers and is not to be construed as a complete or exhaustive source of compliance or safety information. The Idealease Safety Bulletin is advisory in nature and does not warrant, guarantee, or otherwise certify compliance with laws, regulations, requirements, or guidelines of any local, state, or Federal agency and/or governing body, or industry standards.